Smart document data capture
Auto-fill key fields from invoices and bank statements, with no manual retyping.
Invoices processed in minutes, not hours.
Vectis AI reads documents, suggests account assignments, and matches payments to invoices. You review and approve the results.
- AI-assisted data capture
- AI document checks
- Structured exports
Manual processing
25hours
With Vectis
3.1hours
21.9hourssaved per month
1 block = 1 hour · 3 min of manual work per invoice.
Processing 500 invoices used to take us 40 working hours. With Vectis, it takes 5 hours. We simply review prepared booking suggestions instead of typing in the data. We spend the time we save on our clients.
Features
Automate the most time-consuming parts of accounting operations
From reading invoices to proposing accounting entries and matching payments: Vectis prepares the work for you to review and approve.
Intelligent booking suggestions
Suggests accounts for posting, checks the data and flags potential inconsistencies. You review and approve the suggestions.
Bank-to-invoice matching
Vectis automatically matches bank transactions to the right invoices and proposes bookings for anything unmatched.
Export to supported accounting systems
After review, Vectis prepares the data in supported formats for import into your accounting system.
Audit trail and accountability
For every document, records who uploaded, edited, and approved it, and when.
Payment matching
Less manual reconciliation of open items.
Intelligent booking suggestions
More time for your clients.
Export without re-entering data.
Opal, Pantheon, Saop, Vasco, Minimax and more
Process
From document to export in four clear steps
01
Capture documents
Documents can be uploaded in multiple formats, including PDF, PNG, JPG, eSLOG 2.0, and CAMT.053.
02
Recognize data
Vectis pre-fills suppliers, dates, amounts, and VAT breakdowns, and also reads invoice line items, payment terms, and other key fields.
03
Review exceptions
The accountant reviews flagged fields, suggested accounts, and documents that need professional judgment.
04
Approve and export
Approved data is prepared for a supported accounting system or agreed export format.
Before and after
From document to entry with less manual work
Manual data entry, account assignment and reconciliation take up too much of accountants’ time, leaving less time to work with clients.
Before
Documents spread across folders and portals
Manual entry of key data
Searching for missing information
Separate posting preparation
Unclear review status
VECTIS
An automated, visible workflow
- Documents organized by client
- Key fields pre-filled
- Potential inconsistencies collected in one place
- Accountants approve suggestions
- Reviewed data ready for export
Less routine work. More time for your clients.
Our existing team now processes 60% more invoices. Vectis prepares booking suggestions, and we review and approve them. That let us take on 20 new clients without hiring additional staff.
FAQ
Everything you may want to know
The questions accounting firms ask most often before a demonstration.
Which documents are supported?
Vectis supports received and issued invoices, including credit notes and advance invoices, plus bank statements. Invoices can arrive as PDF, image (PNG/JPG), or eSLOG 2.0 e-invoices. Bank statements use CAMT.053 (XML).
Can Vectis work with our accounting system?
Reviewed data can be exported as structured accounting XML for import into your program, or sent straight into Vasco via its eAPI integration. We also generate SEPA payment orders (pain.001). A custom integration for your system can also be developed by agreement. We confirm the exact integration path during the demonstration.
Does Vectis post documents automatically?
Vectis prepares data and suggestions. The accountant reviews potential discrepancies, corrects the data when necessary, and approves the result before export.
What happens when the system is not certain?
Uncertain or structurally inconsistent fields are flagged for review instead of being silently accepted.
How do we get started?
We begin the rollout by reviewing your process, document sources, and processing rules. Then we select a pilot case together that allows us to introduce AI into your workflow quickly.
Security
Secure, traceable, and controlled throughout the entire process
Practical security controls without unnecessary complexity for users.
Encryption
Data transfers use encrypted connections.
Access control
Access is separated by account, client, and user role.
Activity history
Key actions and changes remain visible for process oversight.
Data controls
Customer-specific processing, retention, and data-handling terms are confirmed before rollout.
Our mission
More time to advise and support your clients.
We automate routine work so accountants have more time to advise and support their clients.
Our goal
Build an AI accountant that takes over all routine and time-consuming accounting tasks.
Today, Vectis helps process documents, prepare accounting entries and match payments. We are gradually expanding its capabilities based on the needs of accounting firms.
More time for your clients.
In a 20-minute demo, see how Vectis prepares accounting entries and matches payments to invoices within your workflow.
Book a 20-minute demonstration